Journals

Date of Rollout: April 2004

About

In April 2004, the campus moved away from preparing and processing paper (excel spreadsheet) journals and allowed all journal preparers to enter their journals directly into the UCSF PeopleSoft Financial System, also called the Online Financial System (OLFS). The ability to prepare, edit, approve and post journals directly into the General Ledger benefits the campus in many ways:

  • No more photocopying journals onto colored paper and mailing them to Accounting
  • No need to store paper copies of most journals in the Department or in Accounting
  • Ability to track the journal from Preparer to Approver to posting in the G/L
  • Ability to share information about journals without having to photocopy, mail and/or fax them around campus
  • More quickly see the journal posted to the G/L